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What is Al consulting?

Picture AI as a big, complex umbrella – it's got a whole range of solutions and approaches tucked under it. Defining AI consulting is a bit like trying to nail jelly to a wall – tricky, because it can mean so many different things.

At first glance, it all seems clear enough, right? AI consultants team up with businesses to figure out their goals and find spots where AI fits into the bigger picture. Sounds easy?

Well, here's the catch: in the real world, pinpointing which parts of your business logic could benefit from AI isn't as straightforward as it sounds. It's more than just a tick-box exercise. It involves a careful, in-depth process – a diligence cycle, where the endgame is closely tied to the data powering your internal workings. It's all about connecting the dots between complex ideas and practical outcomes.

Ever wondered what AI consulting really involves, especially during those early 'figuring it all out' phases? That's exactly what this white paper dives into. Think of it as your all-access guide to the ins and outs of AI consulting, particularly when you're at that crossroads of Discovery and Evaluation, scratching your head about how AI can jazz up your operations.

We're talking about peeling back the layers of AI consulting, uncovering how it can help you tackle complex challenges, spark innovation, and hit those big strategic targets. This paper isn't just a read; it's a toolkit. It's all about arming you with the know-how and best practices to kick-start your AI transformation journey. Ready to dive in?

Al Consulting Process

Let's break down the AI consulting journey, shall we?

The path of AI consulting is filled with various stages, each one super important to craft AI solutions that fit just right for different organizations. But here's a key thing to remember: AI consulting isn't a straight line; it's more like a cycle, a loop that keeps on giving.

Picture this: analyzing your business processes and data flow isn't a one-and-done deal. They're intertwined, inseparable. Launching an AI solution is just the starting point. As more data flows in, your AI gets sharper, more refined, and even better at its job. It's an ongoing journey of optimization and precision. Cool, right?

"Machine learning (ML) is a subfield of artificial intelligence (AI). The goal of ML is to make computers learn from the data that you give them. Instead of writing code that describes the action the computer should take, your code provides an algorithm that adapts based on examples of intended behavior. The resulting program, consisting of the algorithm and associated learned parameters, is called a trained model." -Google Cloud Expert

Stage 1: Business Process Evaluation

Let's unpack Stage 1 of AI consulting, Business Process Evaluation: This stage is all about getting the lay of the land. It kicks off with a sit-down with the big players in your company to get a grip on what's working and what's not. Here's where it gets interesting:

  • Option 1: If you've got a specific process in mind for an AI makeover, great. That's where the focus will be.

  • Option 2: Not sure which process needs AI magic? No worries. AI consultants will take a broader look and pinpoint where AI could really make a splash.

In both scenarios, the consultants are like detectives, sniffing out the pain points and bottlenecks in your workflows. But remember, it's not about one-size-fits-all solutions. Each business is unique, so the AI strategy has to sync with your specific goals and challenges. The consultants will measure stuff like time, cost, quality, and satisfaction to make sure the AI they bring to the party will jazz up the areas that matter most to you.

The end result: Defining business needs &finding the weak spots in existing processes.

Stage 2: Dataflow Evaluation

Now, let's dive into Stage 2: Dataflow Evaluation.

Think of this stage as a deep dive into the life of your data. While business process evaluation is all about the human element (who's doing what, when, and why), dataflow evaluation is a different beast. It zeroes in on the data itself: what data you're using, how it moves through your systems, and the transformations it undergoes.

This stage splits into two key substages:

  1. Data Quality Evaluation: Here's where we get nosy about your data's quality. Is it accurate? Complete? Consistent? Reliable? We're determining if your data is really up to snuff for the task at hand.

  2. Data Quantity Evaluation: It's not just about quality, though. Quantity matters too. This substage assesses if there's enough data to support your specific needs or analysis. It's like checking if you've got enough fuel for the journey.

The end result: Bringing all data involved in the process to one consistent data set & determining whether it is possible to implement automation on them.

"AI consulting isn't just about bringing in flashy new tech. It's a deeper journey, one where we get to know the unique hurdles and aspirations of each organization. Think of us as your AI co-pilots. We're here to work with you, crafting solutions that aren't just smart but also align perfectly with what your business really needs. Our goal as AI pros? To steer you through this maze, tapping into our know-how and experience, so you can unleash the full power of AI in your business. It's about making AI work not just hard, but smart, for you." - Andrii, AI Project Manager at Polystat

Stage 3: Proof of Concept (PoC)

Stage 3, the Proof of Concept (PoC) in AI consulting, is where things start to get really exciting. It's about taking those theories from the first two stages and putting them to the test with an initial AI model.

This is the phase where the AI consulting team and the client roll up their sleeves and see the potential of their AI solution in action.

In the PoC phase, here's how it goes down:

  1. Setting Key Success Metrics: First, we decide on the metrics that will measure our project's success. It's all about having clear goals.

  2. Data Preparation: Remember all that data we talked about earlier? Now it's time to get it ready for the AI model. This means cleaning, organizing, and transforming it into something the AI can work with. It's a bit like prepping ingredients for a master chef.

  3. Model Development: This is where the AI model starts taking shape. Using all that prepped data, the consulting team gets down to business. They pick out the best AI tools and tech for the job, sketch out the model’s architecture, and get cracking on the algorithms that'll make this AI tick.

This part of the PoC phase is super important. It's not just about making an AI model; it's about crafting one that truly fits the bill, addressing the problem at hand. It's a collaborative effort with the client, ensuring the AI solution is on point and ready to deliver real value. And if there are any bumps in the road? Well, that's the best time to smooth them out, refining the AI solution before moving onto the grander stages of the project.

The end result: Detection of eventual obstacles and enhance the Al solution before proceeding to the subsequent project stage.

Stage 4: Evaluation with Business

Here's where the rubber meets the road. The consulting team steps up to showcase what the PoC has achieved. They lay out everything: how well the AI model did, its strong points, and where it's not quite there yet. It's a full-on tech show-and-tell, complete with answering all the nitty-gritty questions and addressing any concerns the business folks might have.

Next comes the real deal – evaluating how this whole AI adventure stacks up against the actual business problem. The team and the client huddle up, comparing the PoC's results with what they were hoping to achieve and the broader business goals. This is where they figure out if the AI is really hitting the mark.

The end result: Evaluation of whether the PoC-delivered outcomes are in line with business needs.

Stage 5: Deployment & Solution Finalization

This is where everything comes together. The AI solution is fine-tuned to work like a charm across various scenarios, using new data to double-check its effectiveness. The focus is on making sure the solution is scalable, robust, and accurate.

Refinement and Optimization – Based on all the feedback and results, the consulting team goes back to the drawing board to polish the AI solution. They might retrain the model, tweak its settings, or even revamp its architecture, all to boost performance.

Final Recommendations – And then, the grand finale. The team lays out their final recommendations, covering everything from how to deploy this shiny new AI solution to integrating it seamlessly into the client's business processes. It's like handing over the keys to a finely-tuned, AI-powered machine.

The end result: Final recommendation for developing Al strategy.



AI consulting services tailor outcomes to each client's unique goals, aiming to enhance business operations and strategic objectives. Key offerings include:

  1. Assessment of Data Readiness: Evaluating the organization's data infrastructure to identify gaps that might hinder AI implementation.

  2. AI Strategy Development: Crafting an AI strategy that aligns with organizational goals, pinpointing processes ripe for AI-driven improvements and selecting appropriate tools.

  3. Implementation Roadmap: Outlining practical steps for AI solution implementation, including budgeting and resource allocation.

  4. Delivering PoC: Creating a Proof of Concept for AI solutions like chatbots, recommendation systems, or predictive analytics to verify initial assumptions and provide a basis for further investment.

About Polystat:

Polystat is a dynamic consulting firm specializing in cutting-edge AI and data-driven solutions. They're on a mission to empower innovators, helping them shape the future with AI and data technologies. Offering a range of AI services, Polystat provides a comprehensive roadmap for deploying production-grade AI solutions. Whether you're just starting out or deep into your AI journey, Polystat is equipped to navigate you through the complexities of AI, ensuring a smooth and informed transition into this innovative realm.

Tomas Bonus, CEO & Founder at Polystat - Date & AI consultancy company based in Warsaw and New York.

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